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Sample Email Messages

Email Writing Made Easy

Finding the right words to get a candidate’s attention can be a daunting task– and we did it for you. We pulled together a variety of sample letters for a range of industries. Use them as is, or just for inspiration.

Then, make sure to check out our 3 Tips to Successful Messages.

Subject Line: Loved your resume. Mark your calendar

Dear [firstname],

I was happy to find your resume on Monster because it looks like you’d be a great match for our Management Training Program. After reviewing your resume, you have all of our requirements met including a Bachelor’s degree and customer service.

It’s great that we found you when we did because we are hiring right now in the Los Angeles area.

The position is full-time, starting pay is $45K, and it includes full benefits (i.e. medical, dental, 401k, profit sharing, paid time off and more). Plus, there is a tremendous opportunity for professional growth since we only promote from within.

Come to our Open House to hear more. It will be held on Wednesday, April 8th from 10am-1pm. We’ll be recruiting throughout all of Southern California so you must reserve your spot. If you are interested, please click on the link below to RSVP.


We think you may be a great fit for us, come see if it will be a good fit for you. If you are unable to attend, please visit our careers website at www.everythingmanagement.com and fill out an application. Thank you in advance for your time, Samantha Rodriguez

Example #1:

Subject Line: So glad I found you.

Hello [firstname],

My name is Emily Wang. I am the District Manager for Memory in North Texas. I’m so glad I spotted your resume because we have an Assistant Store Manager position in the Dallas Market that would really suit your skills and experience.

I’m looking for someone who is full of potential, passionate, self-driven and team orientated. Let me know if you’re up for a new challenge here at Memory. We are a financially stable company that believes in developing the team from within, so there’s lots of opportunity for growth!

If you are interested, apply online at www.memory.com or email; ewang@memory.com or you can contact the store training manager Sasha at 972-555-5555 to learn more.

I look forward to hearing from you,

Emily Wang
District Manager Memory, Inc.

Example #2:

Subject Line: Your resume is a match for this

Dear [firstname], This is Chris McDonald with Financial Services. I’m based in the Chicago office and I wanted to present you with the opportunity to join our wealth management team as a Financial Advisor.

If you’re interested in bringing your qualifications and experience to our team, we’d like to hear from you. All you have to do is apply online through Monster with the link below.

Apply HERE

I am really looking forward to exploring your future with us.

Chris McDonald Recruiting Coordinator – Chicago Financial Services
Chicago, IL 60606

Example #1:

Subject Line: Actively Interviewing: Field Service Engineer

Hi [firstname],

Based on your resume, we know you are a tech-minded individual. And we think your skills and experience would be an asset to Best IT, a leading organization in the field. There are two open positions available in both Dublin and Limerick.

There’s a lot to like about working here including, a very competitive compensation package, great training program, company car and more. Take a look at what we have to offer: www.bestit.com/careers

We are actively interviewing for these positions, so we encourage you to apply as soon as possible.

Thank you for your time and we look forward to hearing from you,

Talent Acquisition Team at Best IT

Example #2:

Subject Line: Ready for a fresh start to a new career?

Hi [firstname],

Red’s Rentals is looking for their next Sales Management Trainee and it’s close by. It is an amazing opportunity with base compensation, bonuses, benefits, training and career growth.

Visit our website at RedsRentals.com/careers to learn more and apply for this new opportunity.

Thank you and I look forward to hearing from you.

Andrew Liken
Talent Acquisition Specialist

Example #3:

Subject Line: Store Manager Positions at the Wayward Mall

Dear [firstname]

I came across your resume on Monster as I was looking for someone to fill a few open positions. You have the experience and skill set we need in two key roles:

  • Store Manager (Full-Time, salaried 40 hours/wk)
  • Assistant Store Manager at the Wayward Mall (Full-Time, 30+ hours/wk)

Please feel free to apply to the position that appeals to you. I’m interviewing and hiring immediately, so Apply Here today!

Memory is a nationwide gift store that helps customers create one-of-a-kind gifts. We celebrate all of life’s occasions with our customers, and have a great time doing it. We offer a variety of benefits, including medical/dental health insurance, paid time off, paid holidays, 401k, flexible scheduling, bonus potential and more.

If you are looking for something different…something that will challenge you…and something that is super fun…check us out now!


Example #4:

Subject Line: I hope we can connect

Dear [firstname],

I hope this email finds you well! My name is Matt Nguyen, and I am the Recruiting Coordinator with Financially Savvy in the Boston Area. I wanted to connect with you because I’ve been reviewing resumes and your background really stood out to me.

Many of our most successful people, especially those who are in leadership and management roles, have a background similar to yours. We are looking for someone who is hardworking, ambitious, analytical and detail oriented. If you’re good with numbers and enjoy working with people too, we’d really like to hear from you.

Please take a look at the job description we posted on MONSTER and apply. After I receive your application, I will be in touch with you via phone and we can discuss next steps.

I look forward to speaking with you soon, [firstname]!

Best wishes,
Matt Nguyen Recruiting Coordinator – Financially Savvy Boston

Example: #1

Subject Line: Follow up: Accounting/Bookkeeper in Phoenix

Hi [firstname],

I sent you an email a few days ago about an Accounting/Bookkeeper position here in Phoenix. I’d like to talk with you soon as the role would be a great fit for your experience.

Please let me know when I can set up a time to talk with you about the position and our great company culture.

If you would like to learn more about the position or are ready to apply now here is the link: http://jobview.monster.com/Accountant-Job-Phoenix-AZ-US-987654321.aspx

I look forward to speaking with you soon.

Thank you,
Matt Knoll
Sr. Recruiter
ABC Company

Example: #2

Subject Line: Did you get my email about the Accounting/Bookkeeper position?

Hi [firstname],

I wanted to reach out one final time to request some time to speak with you about our Accounting/ Bookkeeping position in Phoenix. Our goal is to hire the best professionals in the region and it looks like you’re one of them. Based on what I have seen of your resume, I think you would be a great fit for the position.

I believe you understand a bit about our great company culture since you have previously expressed interest in working here. We believe in work/life balance and are proud to offer an environment that makes our employees want to stay with us forever.

If you would like to learn more about the position or are ready to apply now here is the link: http://jobview.monster.com/Accountant-Job-Phoenix-AZ-US-987654321.aspx

I hope to have the opportunity to speak with you soon.

Thank you,
Matt Knoll
Sr. Recruiter
ABC Company