Office Manager Job Description Template

It’s hard to focus on your area of expertise if you’re constantly pulled away to answer the phone, order printer ink, manage files, organize payroll, or perform any number of important tasks required in every office. A skilled office manager can handle these tasks and more, allowing you and the rest of your staff to focus on what you do best. A well-conceived office manager job description will help you attract candidates who may be a good fit with your office environment.

By customizing the following job description template, you’ll be better positioned to attract highly qualified office manager candidates. Check out Monster’s office manager job listings for more ideas on how to craft your own job listing.

Office Manager

[Intro Paragraph] The first paragraph of your office manager posting should be a marketing summary of your company that will help you generate interest among potential candidates. This short introduction will help applicants become excited about the prospect of working for you. Describe what you have to offer new employees and set yourself apart from other listings.

Office Manager Job Responsibilities:

  • Supports company operations by maintaining office systems and supervising staff.
  • Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains office staff by recruiting, selecting, orienting, and training employees.
  • Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
  • Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
  • Contributes to team effort by accomplishing related results as needed.

[Work Hours & Benefits] Put the description of your work hours and benefits in the middle of the job posting to help keep prospective candidates reading your advertisement. This paragraph will describe not only standard work hours, but also special working conditions that may apply like flexible hours, work-from-home opportunities, and travel requirements. Also, include office perks like free lunches, commuter benefits, and tuition reimbursement.

Office Manager Qualifications / Skills:

  • Supply management
  • Informing others
  • Tracking budget expenses
  • Delegation
  • Staffing
  • Managing processes
  • Supervision
  • Developing standards
  • Promoting process improvement
  • Inventory control
  • Reporting skills

Education, Experience, and Licensing Requirements:

  • High school diploma, GED, or equivalent
  • Two to three years’ experience in an office setting manager
  • Proficient with office software

Find the Right Fit With Your Office Manager Job Description 

A great office manager can help your business run like a well-oiled machine. Consequently, a not-so-great one can throw a wrench in your entire operation. Could you use some help making the right hire, efficiently and effectively? Get started with Monster today and post your job listing at no cost.