Data Entry Clerk Job Description Template

When you’re trying to staff a position, you want to get as many qualified applicants as possible. A good job description can not only can help elevate applicant traffic, but it can also attract candidates who will be a good fit. Monster’s data entry clerk job description is a helpful resource for these purposes. Just use the template’s organizational scheme as a guide and then add your individual content. You should also look at our data entry clerk job listings for additional information to help you get started.

Data Entry Clerk

[Intro Paragraph] The first step in creating your data entry clerk job description involves introducing candidates to your company. You should present the company in an honest, yet favorable light. By displaying the strength of the employer’s brand, you can attract like-minded employees who are more likely to be a good cultural fit. Take the opportunity to make your organization stand out and play up unique features that will make people want to work there.

Data Entry Clerk Job Responsibilities:

  • Maintains database by entering new and updated customer and account information.
  • Prepares source data for computer entry by compiling and sorting information.
  • Establishes entry priorities.
  • Processes customer and account source documents by reviewing data for deficiencies.
  • Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.
  • Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
  • Maintains data entry requirements by following data program techniques and procedures.
  • Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.
  • Combines data from both systems when account information is incomplete.
  • Purges files to eliminate duplication of data.
  • Tests customer and account system changes and upgrades by inputting new data.
  • Secures information by completing data base backups.
  • Maintains operations by following policies and procedures and reporting needed changes.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Contributes to team effort by accomplishing related results as needed.

[Work Hours & Benefits] Putting information about working hours and benefits in this space is significant for the development of your description. The location is meant to engage the candidate in a way that makes them want to read the rest of the job posting. Present facts about working conditions or requirements, including shift work, weekend work, overtime, and break schedule. Additionally, be sure to mention any special benefits or incentives that your company offers to employees, such as a dog-friendly workplace or remote work opportunities.

Data Entry Clerk Qualifications / Skills:

  • Organization skills
  • Quick typing skills
  • Attention to detail
  • Computer savvy
  • Confidentiality
  • Thoroughness

Education and Experience Requirements:

  • High school diploma or equivalent
  • Data entry experience or related office experience
  • Some basic computer courses may be preferred by some employers

[Call To Action] It’s a good idea to include a call to action in this location that tells the candidate how to apply for your position; this will probably result in more responses for you. Tell job seekers to “apply on the company website” or to click on the “apply” button.

Get Help with Your Data Entry Clerk Job Description and All Your Hiring Needs

The right job description can help increase the number of qualified applicants who contact you, but there are other things you can do. If you need help sorting through resumes and managing hiring strategies, Monster can get candidates coming your way. Post a job for free today and see how Monster can help you find the best data clerks.