Wedding Planner Job Description Template

An entrepreneur chooses a health insurance plan for their business.

Skilled wedding planners are professionals who help manifest your clients’ wishes and create the nuptial day of their dreams. Consider candidates who are personable and have a proven track record of successfully coordinating everything from song lists to cake-cutting ceremonies — on time, within budget, and to your clients’ standards. Whether you’re hiring a wedding planner for an event business, hotel, or wedding venue, the first step to finding the right fit is to create an effective wedding planner job description.

Use this job description template to get your hiring process started quickly. Also, browse Monster’s wedding planner job listings to learn more about how other businesses attract top talent in your field.

An entrepreneur chooses a health insurance plan for their business.

Wedding Planner Job Description

[Intro Paragraph] The first paragraph of your job description should provide a quick overview of the position and type of candidate you’re looking to hire. This will help those who are interested in the position decide whether they’re a good fit and want to apply, making it easier to hire the right people.

For example, you could write something like:

We are looking for a wedding planner who has experience managing large events with multiple moving pieces. You will be meeting with our clients on a regular basis, taking time to understand their preferences, and coordinating everything from menus, supplies, and decor to logistics and invoice payments. If you’re a professional, self-motivated wedding planner who establishes client connections with ease, we’d love to hear from you!

About Our Company: Next, write a few sentences about what makes your company stand out. This is a great place to share information about any niche industries you serve. For example, perhaps you own an old estate where couples tie the knot among picturesque gardens, or perhaps your company helps people get hitched on bustling cruise ships or casinos. Candidates will want to know the types of clients you work with.

In addition to your niche, include what would make a candidate fit into your company culture. Does your business exude a relaxed, informal atmosphere, or do your employees wear formal attire and provide white-glove service? This will help candidates learn more about the type of work environment they would be stepping into by joining your team.

Wedding Planner Job Responsibilities: Wedding planners perform a variety of tasks, which can depend on the services your business provides and what clients want. Use this list of general responsibilities to create a wedding planner job description that matches your specific needs and attracts right-fit candidates:

  • Meet with clients to learn about their preferences and present options.
  • Help clients design, plan, and procure vendors, services, and décor with budget and client specifications.
  • Organize the event from start to finish, including location, guest lists, décor, entertainment, catering, hotel accommodations, and transportation.
  • Keep clients informed and up to date with planning progress.
  • Create a detailed itinerary for the bride, groom, and wedding party to follow during the event and guide them through it.
  • Stay on top of current wedding trends so you can make recommendations that will enhance the client’s experience.
  • Train and manage staff leading up to, during, and after the event.
  • Keep track of all wedding expenses and payments.
  • Troubleshoot unforeseen stopgaps or obstacles to keep things moving along and on schedule.
  • Communicate with third-party vendors to secure dates, requirements, payment, and invoicing.
  • Ensure the event follows all relevant health and safety regulations.

[Work Hours and Benefits] After you list the job responsibilities, include information about the hours required for the job. For example, mention if you are hiring a wedding planner for a full- or part-time position. Also include whether they will be working weekends or holidays and if they are required to be available to clients 24/7.

Follow this up with the benefits and perks your company offers, such as health, vision, or dental coverage. If you help employees lead healthier, more fulfilling lives by providing wellness stipends or tuition reimbursement, include this here as well. It helps candidates see how your company rewards those who work hard for your team.

Wedding Planner Qualifications and Skills: In the next section of your wedding planner job description, list the qualifications and skills that make an ideal candidate. Specify which qualifications are required and which are optional, so you don’t inadvertently discourage nearly qualified candidates from applying. Also, be sure to include a range of soft and hard skills, such as:

  • Exceptional attention to detail, creativity, and communication skills.
  • Ability to manage several events and schedules at one time.
  • Comfortable giving direction and being flexible with changing requirements.
  • Impeccable finance, time-management, and negotiation skills.
  • Provide excellent customer service.
  • Remain calm in stressful situations.

Education, Experience, and Licensing Requirements:

  • Bachelor’s degree in hospitality or similar field preferred.
  • [Number] years’ experience as a wedding planner, event coordinator, or similar role.
  • Certification through the American Association of Certified Wedding Planners a plus.

[Call to Action] In the last section of your job description, write a compelling call to action, such as “apply now” or “learn more.” You want to make sure that interested candidates know which steps they need to take next to apply for the open role. Otherwise, they could walk away without ever getting in touch.

Hire a Great-Fit Wedding Planner Today

Talented wedding planners are the key to keeping your clients happy and your business booming. This wedding planner job description template will help you reach great-fit candidates fast. Start your search with a free job posting on Monster.