Event Planner Job Description Template

Event Planner Job Description

[Intro Paragraph] Your introduction should be a quick synopsis of why it’s exciting to work for your business and team. For example, maybe what makes your company stand out is an exceptional culture or meaningful work. Perhaps you host events that make a positive influence on people, or your team works with A-list celebrities. Also, include career advancement and professional development opportunities you offer. Success-driven event planners will be eager to apply if they know there is room to grow within your organization. Whatever “it” is that makes your company unique and a great place to work, show it here.

Event planner Job Responsibilities: Depending on the industry you serve and what your events require, there might be specific job responsibilities your event planner will need to perform. List them here so candidates can determine if the position is a good fit.

Common event planner responsibilities include:

• Plan and execute company or private events, including program logistics, on-site event management, payment, and cleanup.
• Communicate event scheduling and needs with program directors, staff, venues, vendors, speakers, and guests.
• Generate alternate revenue streams from ticket sales and other creative avenues, such as merchandise sales, upgraded seating options, VIP passes, and sponsorships.
• Track event costs, pay invoices, and report expenses while adhering to approved budget limitations.
• Coordinate purchase, delivery, and setup of necessary equipment, such as speakers, stages, chairs, and canopies.
• Oversee the creation and distribution of marketing materials and promotion channels, such as newsletters, fliers, invitations, and social media posts.
• Assess and secure additional staffing (ticket collectors, food servers, and audio-visual technicians, etc.) as needed.
• Research and choose appropriate vendors and speakers taking into account geographical location, travel and hotel needs, and other variables as they arise.
• Negotiate contracts while building and maintaining strong personal relationships with partners.
• Keep company leadership, speakers, vendors, and staff updated on overall project status and changes.
• Stay up to date on local event regulations and ensure all safety requirements are met.
• Hire, mentor, and oversee event staff and ensure team members work together to provide exceptional customer experiences.

[Work Hours and Benefits] Now that candidates know the job responsibilities, share what hours they are required to work. Include whether the position is full or part-time, fixed or flexible, and whether the candidate would need to travel or put in late hours occasionally. Now is a good time to include incentives, so follow this information with the benefits and perks you’re offering, such as 401(k) matching, health insurance, bonuses, or travel compensation.

If your company is legally required to include salary ranges on your job postings, include it in this section of your event planner job description. (It can be beneficial to include it even if it’s not mandatory because candidates will only apply if it’s a fit for them.)

Event Planner Qualifications and Skills: Next, list the qualifications and skills you want candidates to have. Provide a mix of soft and hard skills and specify if they are required or preferred. This way, people who don’t tick every box will still be encouraged to apply.

Examples include:

• Strong customer service, communication, leadership, and negotiation skills.
• Hyper organized with a strong emphasis on project management and schedule coordination.
• Works effectively despite minimal supervision and tight deadlines.
• Comfortable taking the lead on complex, multifaceted projects while juggling various moving parts.
• Familiar with creating, tracking, adhering to, and reporting on quarterly budgets.
• Effectively communicates and collaborates with staff, clients, vendors, and all relevant players and organizations.

Education and Experience Requirements:

• Bachelor’s degree in hospitality or related field.
• [Number] years of event management experience in a senior role is required.
• [Number] years of customer service preferred.

[Call to Action] End your event planner job description with a call to action that shows interested candidates where to go next. Perhaps you want them to fill out an application on your website or submit their resume and cover letter to a recruiter. Candidates need to know how to get their information on your radar, so be sure this last step is clear.