Administrative Coordinator Job Description Template

An administrative coordinator talking with a colleague outside the office building.

Despite the automation of some traditional administrative support tasks, a focus on efficiency and accuracy in record-keeping and data archiving is likely to keep administrative coordinators in steady demand across all sectors. A well-written administrative coordinator job description can help you find the right-fit candidate to make sure your organization’s administrative functions run as smoothly as possible.

Today’s administrative managers and supervisors are as likely to be working to coordinate the technical functions of an increasingly hybrid workforce or implementing processed designed to support cybersecurity as they are to engage in physical and digital record-keeping. They need to be detail-focused, patient, and supportive, as well as technically astute across a range of office software platforms.

For more ideas on what you might include in your administrative coordinator job description, you can browse current listings to see what attributes your competitors and peers in the field value in this role.

An administrative coordinator talking with a colleague outside the office building.

Administrative Coordinator

[Intro Paragraph] Begin your administrative coordinator job description with a concise paragraph or list of bulleted items designed to make the case that your organization is a great place to work. If you’re hiring for a large corporation, you might emphasize the wide range of opportunities and perks your organization provides. If yours is a smaller workplace, you can emphasize your commitment to your clients and community, or your investments in employee development and dedication to work-life balance.

Administrative Coordinator Job Responsibilities:

  • Implements administrative projects, systems, procedures, and policies.
  • Maintains administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures.
  • Creates and revises systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes.
  • Develops administrative staff by providing information, training, and coaching.
  • Inventories and orders office supplies.
  • Serves as liaison with technical support staff for office equipment.
  • Pays vendors, maintains facilities and office supply budget, and oversees other expenses necessary to the day-to-day administrative operations.
  • Schedules meetings, answers phones, and maintains digital and physical records.
  • Prepares agendas and takes notes at meetings and archives proceedings.
  • Assists in preparation of reports and presentations and aids in budgeting process.
  • Resolves administrative problems by analyzing information and identifying and communicating solutions.
  • Maintains rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem solving for workflow issues.
  • Directs administrative productivity in accordance with management directives.
  • Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
  • Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines, and communicating developments to management.
  • Completes administrative projects by identifying and implementing new technology and resources, redesigning systems, and recommending re-deployment of designated resources.
  • Accomplishes department and organization mission by completing related tasks and projects as needed.

[Work Hours & Benefits] In this section of your administrative coordinator job description you’ll want to sell the position to potential applicants in a similar way as your first paragraph made an argument on behalf of your workplace by emphasizing your generous salary and benefits. To ensure that the salary range you mention in your job post is in line with similar salaries in your region, you can use a salary tool that allows you to input job title and location. You can also mention perks, such as tuition reimbursement, paid time off, and 401(k).

Administrative Coordinator Skills and Qualifications:

  • Process management and improvement
  • Time management
  • Attention to detail and organization skills
  • Leadership, coaching, and mentoring
  • Client relationships
  • Innovation mindset
  • Experience with administrative software, such as Microsoft Office, including Excel
  • Word processing
  • Presentation skills
  • Administrative writing and editing skills

Education, Experience, & Licensing Requirements:

  • BA or associate’s degree in business management or related field
  • Past management or supervisory experience a plus
  • Past administrative experience

[Call to Action] Your administrative coordinator job description should finish strong with a call to action that urges applicants to send a resume and cover letter or fill out an online application.

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