Secretary Job Description Template

An organized secretary can expertly handle tasks that allow you and your team time to focus on high-level work. They’ll answer calls, manage calendars, greet guests, handle correspondence, and more without letting anything slip through the cracks. The first step to hiring a secretary who can streamline your operations is to write an effective secretary job description.

You can simplify the writing process by editing this job description template to meet your hiring needs. For customization ideas, read secretary job postings on Monster.

This template was written by Monster’s team of experts based on job description best practices. 

Secretary Job Description 

Intro Paragraph: Start with a short description of the role and the main responsibilities. This will help potential candidates decide if they want to keep reading.

About Our Workplace: This is your chance to show why your company is a great place to work. For example, you could highlight the mission, values, and company culture.

Secretary Job Responsibilities: Use this section of your secretary job description to share a comprehensive list of the job responsibilities. You’ll give potential candidates the info they need to determine whether they are interested in the day-to-day work and want to apply. Here are some common secretary job responsibilities to get you started:

  • Schedules meetings, conferences, and travel.
  • Answers phone calls and takes detailed messages.
  • Greets clients and customers.
  • Orders new office supplies.
  • Completes expense reports and other paperwork.
  • Organizes electronic and physical records.

Work Hours and Benefits: This is where you’ll share the hours the secretary would work. You can also use this section of your secretary job description to showcase your competitive benefits package and the salary range for the role. Share any other perks that are a selling point, like overtime pay, bonuses, discounts on products or services, and professional development initiatives.

Secretary Qualifications and Skills: This is where you’ll share the skills and experience that would make someone an ideal candidate. The secretary role is often an entry-level or early career position. You’ll likely have more candidates if you share a short list of requirements and note what is preferred versus required. After all, dedicated hires can learn new skills on the job. Here are some examples:

  • Makes the team more efficient and has strong organization and problem-solving skills.
  • Collaborates with colleagues and has strong interpersonal skills.
  • Manages multiple tasks simultaneously and has strong time-management skills.

Education, Experience, and Licensing Requirements:

  • High school diploma or GED required
  • Bachelor or associate degree preferred

[Call to Action] Now that job hunters are familiar with your company and the job requirements, you need a call to action. Let them know how to submit an application.

Hire a Stellar Secretary

After customizing your secretary job description to meet your hiring needs, you’re ready to find the right fit. Create a Monster job posting to reach qualified candidates who have the skills and experience to make your team more efficient.