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Assistant Office Manager Job Description

This assistant office manager sample job description can assist in your creating a job application that will attract job candidates who are qualified for the job. Feel free to revise this job description to meet your specific job duties and job requirements.

Description: Assistant Office Manager

Assistant Office Manager Job Purpose: Supports operations by maintaining budgets, facilities, records, equipment, and building services; completes special projects.

Assistant Office Manager Job Duties:

  • Prepares and monitors budget by gathering and organizing financial information; scheduling expenditures; analyzing variances; implementing corrective actions.
  • Maintains facilities by planning space allocations, layouts, and floor moves; arranging for and supervising building maintenance.
  • Maintains records by defining procedures for retention, protection, retrieval, transfer and disposal of records.
  • Maintains equipment by planning equipment procurement and maintenance; evaluating products, service, and warranties.
  • Maintains building services by identifying, selecting, and monitoring vendors.
  • Accomplishes project results by communicating and coordinating requirements; expediting fulfillment; evaluating milestone accomplishments; evaluating optional courses of action; changing assumptions and direction; updating media plans.
  • Prepares reports by collecting, analyzing, and summarizing operational data and trends.
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
  • Enhances department reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Skills/Qualifications: Supply Management, Informing Others, Tracking Budget Expenses, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills

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