Scheduler Job Description Template

This scheduler job description sample can provide a template for a posting that will attract the best candidates for your open position. Keep the structure and organization of this outline and edit and revise it to meet your specific job requirements and duties. Then go and find more ideas for crafting your description by browsing Monster’s scheduler job listings.


[Intro paragraph] The most effective listings use the first few sentences to introduce your business to prospective schedulers, highlighting your unique company culture and working environment. Set your company apart from the competition by selling yourself to job seekers and giving them a sense of what you bring to the table as an employer.

Scheduler Job Responsibilities:

  • Answers phones and emails, schedules and confirms appointments, and inputs customer data into company systems.
  • Organizes workflow and appointment by reading and routing correspondence, collecting customer information, and managing assignments.
  • Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel.
  • Completes requests by greeting customers, in person or on the telephone, and answering or referring inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Keeps equipment operational by following manufacturer instructions and established procedures.
  • Secures information by completing database backups.
  • Provides historical reference by utilizing filing and retrieval systems.
  • Contributes to team effort by accomplishing related results as needed.

[Work Hours & Benefits] Schedulers will also want some details on your working hours and benefits. Tell potential applicants on things like overtime or seasonal availability requirements, and sell them on the office perks benefits that set your business apart, like paid vacation time, family leave, or childcare reimbursements.

Scheduler Qualifications/Skills:

  • Scheduling
  • Administrative writing skills
  • Professionalism, confidentiality, and organization
  • Reporting skills
  • Travel logistics
  • Typing
  • Verbal Communication
  • Microsoft Office skills

Education, Experience, and Licensing Requirements:

  • High school diploma, GED, or equivalent
  • University/college degree is an asset.
  • Previous administrative experience preferred.

[Call to Action] Now that job hunters are familiar with your company and the requirements of the position, you need a compelling call to action that informs prospective schedulers exactly how to apply and successfully encourages them to do so. Let them know how and where to submit an application or resume, or who to contact at your company to apply.

Is Your Scheduler Job Description Ready for Prime Time?

The right job candidates know how to find you. But do you know how to find them? Try Monster job ads and our flexible monthly plans, allowing you to upgrade, scale down, or cancel your campaign at any time. Get started today, and you’ll have access to SearchMonster, our candidate engagement platform, at no extra charge.