Administrator Job Description Template

Office administrator working at his desk.

While it’s not always given the attention it deserves, the administrator position is crucial to the positive functioning of any office. The administrator is often the first person clients, customers, partners, and prospective employees meet when they enter your office. They set the tone and the pace of the office and can make everyone else more effective at their jobs. Writing a compelling administrator job description is the key to hiring the right person for this crucial role.

To attract the most dependable candidates for this important position, edit this job description template to meet your hiring needs. You can also browse our administrator job listings for ideas on filling out your description and finding the right fit for your office.

This template was written by Monster’s team of experts based on job description best practices.

Office administrator working at his desk.

Administrator Job Description

Intro Paragraph: Begin your job description with a short summary of your company and the role and responsibilities. This will help candidates decide whether they are excited about your company and the job opening.

About Our Workplace: Use this section of your administrator job description to describe the advantages of working for your company. For example, you could describe the company culture, mission, and values. This is also a good place to share any professional development initiatives you offer like training, mentorship, and networking programs.

Administrator Job Responsibilities: Write a list of the main job responsibilities. The role differs widely from company to company. Be sure to customize this list based on your hiring needs so potential candidates have enough information to determine their interest in the day-to-day work. Here are some responsibilities you could include:

  • Answers the telephone, directs calls, and takes messages.
  • Writes reports and correspondence.
  • Orders office supplies and equipment.
  • Makes sure equipment is in working order.
  • Writes and distributes meeting agendas.
  • Attends meetings and takes detailed notes.
  • Assists managers and supervisors in developing policies and procedures.
  • Provides front desk coverage as needed.
  • Arranges travel arrangements and hotel accommodations for staff.
  • Files expense reports for executives.
  • Handles mileage reimbursement requests.
  • Maintains accounts payable and accounts receivable records.
  • Solves vendor issues regarding shipments, billing, and statements.
  • Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
  • Handles event planning for meetings, professional development, and other departmental initiatives.
  • Performs other related duties as needed.

Work Hours and Benefits: Use this section of your administrator job description to note the expected work hours and benefits. List the benefits you offer for the role, such as health insurance, dental insurance, a 401(k) with matching, paid time off, paid parental leave, and commuter benefits. Double down on the benefits of working at your company by describing any perks you provide, like your remote work policy, flexible work policy, and professional development stipends. This is also a good place to share the salary range you offer for the role. (If you are unsure of what to offer, you can input the job title and location into Monster’s Salary Tool to see the median salary for your city and the nation.)

Administrator Qualifications and Skills: Next, share the skills and experience that make someone an ideal candidate. Keep in mind that some people only apply for a job if they meet all the qualifications. To increase the number of applicants, it’s helpful to note what is preferred versus required.

  • Time-management skills
  • Organizational skills
  • Problem-solving skills
  • Interpersonal skills
  • Customer service skills
  • Communication skills
  • Attention to detail

Education, Experience, and Licensing Requirements:

  • High school degree or GED is required
  • Bachelor’s degree is preferred
  • Must have at least [x] years of work experience

Call to Action: End your administrator job description with a strong call to action that encourages interested candidates to apply. For example, you could explain how to apply through the job posting and say that your team looks forward to reading their application.

Find the Perfect Administrator for Your Company Today

The right administrator has the skills and demeanor to keep your office running like a well-oiled machine. Writing a targeted job description is the best way to ensure you find the right person for the job. Find top candidates efficiently with Monster by posting a free job ad today!