Office Manager Job Description Template

Office Manager Job Description

Intro Paragraph: The first paragraph of your office manager posting should be a summary of your needs that will generate interest among potential candidates. This short introduction should help applicants get excited about the position. Be sure to describe who would make a good fit so candidates can understand what you’re looking for and decide if they’re interested in reading more.

Here’s an example you can use as a jumping-off point:

At [company name], we’re seeking a skilled office manager to join our dynamic team. In this role, you’ll oversee daily office operations, manage administrative tasks, and support the smooth functioning of our office. We are looking for someone with excellent organizational and communication skills, as well as a commitment to maintaining a positive and efficient workplace. If you’re ready to make a significant impact and contribute to our company’s success, we invite you to apply and join our dedicated team.

About Our Workplace: Next in your office manager job description, describe what makes your company a great place to work. You can include information about your company culture and values, such as integrity and collaboration.

This section can be useful for attracting Gen Z and Millennial employees, who typically look for good culture matches and jobs that align with their personal interests. Use this example to create an “about us” section that attracts the right candidates:

At [company name], our team is driven by a commitment to excellence and thrives in a dynamic and inclusive workplace. We believe in fostering a positive work environment founded on professionalism and integrity, where open communication and continuous learning are encouraged. If you appreciate teamwork, value diversity, and are committed to the highest workplace standards, [company name] is the perfect place for you. Here, you can build a rewarding career, grow both personally and professionally, and enjoy a work-life balance that is rarely found in other elsewhere.

Office Manager Job Responsibilities: Now that candidates understand what the position entails and what type of candidate you’re looking for, list the responsibilities of the position to flesh out the details. Though office manager tasks vary widely, here is a common list to help you start:

• Support company operations by maintaining office systems and supervising staff.
• Maintain office services by organizing office operations and procedures, preparing payroll, managing correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Define procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Establish standards and procedures, measuring results and making necessary adjustments.
• Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
• Maintain office staff by recruiting, selecting, orienting, and training employees.
• Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.

Work Hours and Benefits: This paragraph in your office manager job description should not only share standard work hours, but also special working conditions that may apply, such as a hybrid work environment, work-from-home opportunities, and travel requirements.

Also, include which benefits and perks you offer. These could be:

• health insurance
• retirement plans
• generous paid time off
• free lunches
• commuter benefits
• tuition reimbursement

Office Manager Qualifications and Skills: You might require specific qualifications and skills from the office managers you consider. Edit this list to reflect the needs of your organization and team:

• Proficiency with common office software and customer relationship management tools.
• Ability to multitask, prioritize to-dos, and maintain an organized office environment.
• Strong written and verbal communication skills to interact with employees, clients, and vendors effectively.
• Ability to identify and resolve issues related to office operations, facilities, or staff.
• Builds relationships with colleagues, manages conflict, and fosters a positive office environment.
• Experience supervising staff, delegating tasks, and providing training and mentorship.
• Ensuring accuracy in documentation, financial transactions, and other administrative tasks.
• Ability to manage budgets, track expenses, and ensure financial compliance.
• Efficiently manages time and deadlines to ensure smooth office operations.
• Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.
• Comfort with changing priorities and a dynamic work environment.

Education and Requirements:

• High school diploma, GED, or equivalent
• Two to three years’ experience in an office setting manager

Call to Action: Your job descriptions should always include a clear call to action. This section guides potential applicants on how to proceed, such as hitting “apply now.” Ensure you provide straightforward instructions so that candidates understand the process for submitting their applications.