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Administrator Job Description Sample

This administrator job description sample can help you create a posting that will attract the most dependable candidates. By building on the structure and organization of this description, and customizing it with your specific job duties and requirements, you’ll turn those candidates into applicants. You can also browse our administrator job listings for more ideas on how to fill out your description.


[Intro Paragraph] Begin your administrator job description with an introductory paragraph that tells the prospective applicant a little bit about your company and the working environment. This is your chance to set your company apart from the rest. Take 2-3 sentences to cater your recruiting pitch to the ideal candidate and lure the best of the best.

Administrator Job Responsibilities:

  • Answers the telephone and provides exceptional customer service to internal and external customers.
  • Drafts reports and correspondence.
  • Orders supplies and equipment; maintains service contracts on office equipment.
  • Attends meetings and takes meeting notes.
  • Liaises with internal and external units to carryout job tasks.
  • Assists managers and supervisors in developing policies and procedures.
  • Provides front desk coverage as needed for backup.
  • Ensures travel authorizations, accommodations, and conference registrations for employees.
  • Audits/processes travel expense claims.
  • Handles mileage reimbursement requests for supervision travel.
  • Performs tracking and distributes monthly travel reports.
  • Maintains accounts payable and accounts receivable records.
  • Solves problems associated with vendors regarding shipments, billing, and statements.
  • Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
  • Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
  • Handles administrative tasks for faculty searches and staff recruiting.
  • Oversees department hiring procedures.
  • Handles event planning for meetings, professional development, and other department initiatives.
  • Performs other related duties as assigned.

[Work Hours & Benefits] Discuss the working hours and benefits specific to your company here. Tell prospective administrators about flex scheduling and any travel requirements. And sell them on the benefits that set you apart, like paid time off or continuing education or tuition credits.

Administrator Qualifications / Skills:

  • Managing processes
  • Developing standards
  • Promoting process improvement
  • Tracking budget expenses
  • Staffing
  • Supervision
  • Delegation
  • Informing others
  • Reporting skills
  • Supply management
  • Inventory control

Education, Experience, and Licensing Requirements:

  • Bachelor’s degree
  • Two to three years’ management experience in an office setting
  • Specific industry experience preferred
  • Proficient with Microsoft Office software and phone systems

[Call to Action] Now that you’ve got a candidate’s interest, make sure you let them know how to apply and encourage them to do so. The most effective administrator job descriptions do that with a compelling call to action right here. Advise prospective admins to apply through the job listing or to contact your HR department directly.

Ready to Post Your Administrator Job Description?

Posting a great job description and waiting for a response is a perfect start. And Monster job ads can carry your candidate search across the finish line. Our range of monthly plans can be customized for any size company or job search. Get started right here!