Accounts Payable Clerk Job Description Template

Accounts payable clerk reviewing payments at her desk

It’s the responsibility of an accounts payable clerk to review, reconcile, and pay an organization’s bills in a timely fashion. This requires not only accounting acumen, but also working knowledge of a company’s operations in order to be a steadfast guardian of its cash flow.

As you ready your hiring process, it always helps to have access to accounts payable job description examples. In fact, you can check out some of the current accounts payable clerk job postings on Monster to see how other companies are recruiting.

However, it’s one thing to see how another company markets their job openings, but it’s quite another to have access to a customizable template with a roadmap on how to do it yourself. That’s why we’re providing the free accounts payable clerk job description template below. Its format and content has already been optimized for search performance, but it also has tips on how you can tailor it even further to your company’s specific needs.

Accounts payable clerk reviewing payments at her desk

Accounts Payable Clerk

[Intro paragraph] Use the next 2-3 sentences to introduce your company to prospective accounts payable clerks, highlighting your unique company culture and working environment. This is your opportunity to set your company apart from competing job postings and make a pitch to job seekers. Consider looping in marketing to help shape your message.

Accounts Payable Clerk Job Responsibilities:

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
  • Ensures credit is received for outstanding memos.
  • Issues stop-payments or purchase order amendments.
  • Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by microfilming and filing documents.
  • Disburses petty cash by recording entry and verifying documentation.
  • Reports sales taxes by calculating requirements on paid invoices.
  • Protects organization’s value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Accomplishes accounting and organization mission by completing related results as needed.

[Work Hours & Benefits] Here is where you’ll want to include details about the working hours and benefits specific to your open position. This is another chance to sell potential clerks on things like telecommuting, work-from-home options, or additional requirements during tax season. Benefits that can set your firm apart, like paid vacation time, conference sponsorships, or childcare reimbursements can also go right here. As you prepare this portion of your accounts payable job description, salary transparency is an important consideration. After all, disclosing a salary range early in the process often leads to self-selection by candidates which can help you to focus your hiring resources on applicants more aligned with your budget.

Accounts Payable Clerk Qualifications / Skills:

  • Tracking budget expenses
  • Attention to detail
  • Thoroughness
  • Organization
  • Analyzing information
  • Accounting
  • Vendor relationships
  • PC proficiency
  • Data entry skills
  • General math skills

Education, Experience, and Licensing Requirements:

  • High school diploma, GED, or equivalent required
  • Bachelor’s degree in accounting, finance, or related field a plus
  • Previous accounts payable experience preferred

[Call to Action] Now that prospective accounts payable clerks are familiar with your company and the job requirements, you need a call to action that tells them exactly how to apply. Turn interested job seekers into actual applicants by letting them know how to submit an application or who to contact at your company to apply.

Ready for Your Accounts Payable Clerk Job Description to Pay Dividends?

Want someone to keep your company’s outbound cash in good order? At Monster we have decades of experience in matching qualified candidates to employers and we’re ready to help. Find out how you can leverage our reach and resources to find your next hire by posting your next job for free.