Property Manager Job Description Template

Property Manager Job Description

Intro Paragraph: Start your job description with a few sentences introducing candidates to the position and who would be a good fit. This helps applicants get a bird’s-eye view of the position and its requirements.

Use this example to write your introduction:

At [property name], we’re seeking a skilled property manager to join our team. In this role, you’ll coordinate maintenance and repairs, prepare budget and expenditure reports, oversee marketing and advertising efforts, and ensure all property operations adhere to local and federal laws. We’re looking for a team player with strong attention to detail who is comfortable committing to running our property smoothly. If you’re eager to contribute to the success of our property, we invite you to apply and become a valued member of our team.

About Our Workplace: Next in your property manager job description, include why your property is a great place to work, such as information about the company culture, any awards your company has won, and perks like career development initiatives and remote work opportunities. This is a great way to differentiate your open position from competing job listings.

Remember that Gen Z and Millennial employees typically enjoy working for companies that align with their values and interests, so include that information here as well. For example:

At [property name], our work is driven by integrity, inclusion, and transparency. We are proud to have been chosen for the [award name] for excellence in [industry/reason]. Our mission is to create an environment that serves our employees and guests. If you want to join a team that will challenge you and contribute to your professional development, consider joining our dedicated team at [property name].

Property Manager Job Responsibilities: After introducing your company, list the responsibilities your property manager must complete daily. This will help candidates continue to gauge their interest in your open position.

Use this list of general property manager responsibilities to get started:

• Maintain property rentals by advertising and filling vacancies, negotiating and enforcing leases, and maintaining and securing premises.
• Establish rental rates and calculate overhead costs, taxes, depreciation, and profit.
• Advertise vacancies to attract tenants, obtain referrals from current tenants, and explain the advantages of location and services.
• Negotiate leases, secure contracts from tenants, and collect security deposits.
• Collect rent, prepare an annual budget, schedule expenditures, and correct variances.
• Maintain properties by investigating and resolving tenant complaints, enforcing occupancy rules, inspecting vacant units and completing repairs, planning renovations, and contracting with landscaping and snow removal services.
• Secure the property by contracting with the security patrol service, installing and maintaining security devices, establishing and enforcing precautionary policies and procedures, and responding to emergencies.
• Enforce occupancy policies and procedures by confronting violators.
• Prepare financial reports by collecting, analyzing, and summarizing data and trends.
• Reach organization goals by owning new and different requests and exploring opportunities to add value.

Work Hours and Benefits: Candidates must know which hours they’ll be expected to work. For example, mention if they must be onsite Monday through Friday from 9 a.m. to 5 p.m. or if you offer flexible scheduling. Also, please note if they must be available for after-hour unit showings or travel.

Next, include which benefits set your company apart, such as profit-sharing opportunities, paid time off, tuition credits, and continuing education reimbursement. Also, check salary range transparency laws as you put together your property manager job description since you might be required to disclose the salary range.

Property Manager Qualifications and Skills: List which qualifications you will be looking for in an ideal candidate. Use this list to get started:

• Ability to communicate effectively with property owners, vendors, and tenants.
• Strong negotiating and interpersonal skills for handling conflict resolution.
• Familiarity with applicable local, state, and federal laws and regulations.
• High level of organization and attention to detail.
• Financial skills, such as budgeting, accounting, and analysis.
• Sound judgement and decision-making skills.
• Great customer service and team management skills.
• Experience in marketing and advertising for a similar brand.

Education and Requirements:

• High school diploma, GED, or equivalent
• Bachelor’s degree or equivalent experience preferred
• 3-5 years experience in real estate or sales
• 1-3 years of management experience is a plus

Call to Action: The best-performing job ads have a powerful call to action. Let applicants know exactly how to “apply now” or “learn more” so they take action before hopping to the next job description.