Production Coordinator Job Description Template

Production coordinators can confidently handle the administrative and project management tasks that make a project run smoothly. Whether you’re hiring a production coordinator to work in entertainment, journalism, marketing, manufacturing, or another industry, an effective hiring process starts the same way.

The first step is to write a job description that clearly explains the role, responsibilities, and requirements at your company. It will vary depending on the industry, so it’s helpful to look at production coordinator job postings on Monster for insights on how similar companies are hiring for the role.

If your production team is swamped and things are slipping through the cracks, you probably want to find a talented production coordinator fast. You can save time by updating this production coordinator job description to hire someone with the necessary skills and experience to get things under control.

Production coordinator with two colleagues, working on set.

Production Coordinator

[Intro Paragraph] Prompt production coordinators to hit “apply” by showing why people enjoy working at your company. It’s helpful to spotlight the history, culture, mission, values, and any awards your company has received. Driven production coordinators hope to advance to the production manager role and, eventually, more senior positions. Show that they’ll have the necessary support and resources to further their careers. For example, highlight professional development initiatives, such as training and mentorship programs and networking opportunities.

Production Coordinator Job Responsibilities: Share a list of the main responsibilities so production coordinators know how they’d spend the workday. There may be some overlap between what production managers, coordinators, and assistants do, so tailor the list accordingly. Depending on your hiring needs, you might be looking for a production coordinator who:

  • Manages scheduling and booking.
  • Sends the daily and weekly schedule.
  • Communicates any schedule changes.
  • Completes and files paperwork.
  • Orders equipment and supplies.
  • Tracks spending and writes expense reports.
  • Answers phone calls, emails, and correspondence.
  • Delegates errands and tasks to production assistants.
  • Collaborates with marketing, finance, and other departments.

[Work Hours and Benefits] Share whether you’re hiring a full-time or part-time production coordinator and if it is a permanent or contract role. Mention the days and hours if it’s a part-time role. If it’s a contract role, note the duration and whether it’s possible to extend the contract or convert to a permanent role. Next, share any benefits your company offers like health insurance, paid time off, and retirement plans. It is helpful to include the salary range or hourly rate so candidates can determine if it works for them.

Production Coordinator Qualifications and Skills: Use these sections of your production coordinator job description to list the required and preferred qualifications. For example, you may want to include the following:

  • Demonstrates strong interpersonal and collaboration skills.
  • Excels at time management and is organized and detail-oriented.
  • Works well in a fast-paced workplace and is good at multi-tasking.
  • Manages production assistants and has strong leadership skills.
  • Works well in a fast-paced workplace and multi-tasks effectively.
  • Communicates effectively on the phone, by email, and in person.
  • Safeguards confidential information and is discreet.

Education and Experience Requirements:

  • A high school degree or equivalent is required.
  • An associate or bachelor’s degree is preferred.
  • At least [number] of years of production experience is required.

[Call to Action] The most effective production coordinator job postings end with a strong call to action. For example, you could invite interested candidates to apply and say you’re looking forward to reading their resume and cover letter.

Put Your Production Coordinator Job Description in Action

Find your next production coordinator in a flash. When you post your job opening for free on Monster, you’ll quickly reach talented production coordinators and can use our filtering tools to identify candidates with the strongest skillset. Try it today!