Assistant Office Manager Job Description Template

Assistant Office Manager

[Intro Paragraph] Encourage candidates to apply by discussing the company culture, value proposition, and mission. If it makes sense for your business, you could share press mentions, glowing reviews, and client testimonials. Motivated candidates will want to be promoted to the office manager role, so it’s helpful to mention your commitment to professional development and any training and mentorship programs your company offers.

Assistant Office Manager Job Responsibilities: Use this section of your assistant office manager job description to share the main job responsibilities at your company. Include a comprehensive list so candidates can decide whether they are interested in the work and have the skills to be successful. Here are a few examples to get you started:

• Manages office operations alongside the office manager.
• Makes improvements to increase efficiency and save money.
• Schedules and oversees cleaners, janitors, and security personnel.
• Pays rent, utilities, and vendor invoices on time.
• Handles bookkeeping for office-related income and expenses.
• Orders office supplies and equipment.
• Receives, sorts, and distributes incoming mail.
• Works with HR and IT to set up offices and cubicles for new hires.
• Plans office events, including town halls and team bonding activities.

[Work Hours and Benefits] Specify whether you’re hiring a full-time or part-time assistant office manager. If it’s a part-time role, share the days and hours the candidate would work so they know the time commitment. If it is a contract role, share the duration and whether it is a temp-to-perm role. Next, share the benefits the candidate would receive, such as health insurance, retirement planning, paid time off, parental leave, and commuter benefits. Mention anything else that you think would incentivize candidates to apply like catered meals, a flexible schedule, or company discounts.

Assistant Office Manager Qualifications and Skills: Use these parts of your assistant office manager job description to share the required and preferred skills and experiences so candidates can determine whether they’ll be considered qualified. For example, you might want to include:

• Builds relationships with colleagues and vendors
• Demonstrates strong communication skills and business etiquette
• Works well independently and has advanced operational management skills

Education and Experience Requirements:

• A high school diploma or equivalent is required
• An associate or bachelor’s degree is preferred
• At least [number] years of office management experience is preferred

[Call to Action] The strongest assistant office manager job postings will end with a call to action. For example, you could invite candidates to apply and say that you’re looking forward to reviewing their application. If you know the hiring timeline and next steps in the process, mention it so candidates know what to expect.