Event Coordinator Job Description

An event coordinator speaks with a client.

Today’s event planners need to be as adept with digital technology as they are with crowd flow and scheduling and as comfortable planning virtual meetups and webinars as they are with in-person conventions.

Demand for meeting, event, and convention planners is expected to grow by 18%, much faster than the overall job market. One way to distinguish your company from the competition and attract standout candidates is to craft an event coordinator job description that clearly describes what makes your opportunity unique and appealing.

The template below can serve as a starting point for building out your job posting. If you’re looking for more inspiration for what to include in your job description, you can look at current job postings for event coordinators.

An event coordinator speaks with a client.

Event Coordinator

[Intro paragraph] Begin your event coordinator job description with a concise paragraph or list of bulleted items designed to sell your workplace to applicants. Your description should describe what makes your organization stand out. For example, you could emphasize your organization’s dedication to employee development or work-life balance, its diverse list of clients, and its reputation for professionalism. You might also mention how many employees you have, the scope of your business, and your involvement in the community.

Event Coordinator Job Responsibilities: In this section, you’ll want to use a bulleted list to explain the role’s responsibilities in order of importance, as illustrated below:

  • Conducts short- and long-term planning and management for events.
  • Develops, recommends, and approves budgets, marketing and merchandising plans, audio-video components, speaker and guest logistics, safety and security, participant services, and other aspects of events.
  • Builds relationships with vendors and other business partners by researching and contracting with qualified, high-value service providers and nurturing partnerships with other organizations and businesses.
  • Conceives of and assembles creative and innovative event themes and attractions to enhance event experiences and goals.
  • Books and inspects banquet and catering functions, hotel accommodations, meeting facilities, and other spaces necessary for events.
  • Hires, trains, mentors, and supervises event staff, and leads the events team to achieve organizational goals by working seamlessly with other departments and outsourced service providers to host effective and inspiring events.
  • Administers other events department functions, such as budgeting, planning, purchasing, sales, marketing, scheduling, inventory, procurement, and overseeing vendor payments.
  • Attends industry events and seminars and keeps up with trends and best practices in the events planning industry.

[Work Hours & Benefits] In this section of your event coordinator job description you’ll want to sell the position to potential applicants. To ensure that the salary range you mention in your job post is in line with similar salaries in your region, you can use a salary tool that allows you to input your job title and location. You can also mention benefits, such as healthcare, skills training, paid time off, performance-based bonuses and commissions, and a 401(k). You’ll also want to mention if travel is required.

Event Coordinator Qualifications/Skills: Use this section of your event coordinator job description to list the required and preferred qualifications you’re seeking in an ideal candidate. If the list gets too long, consider breaking it into two separate lists labeled “required” and “preferred.” Whether you use one list or two, begin with the most important skills you are seeking first, as illustrated below:

  • Communicates complex operational directives clearly
  • Works effectively on multiple simultaneous projects with competing deadlines
  • Demonstrates excellent interpersonal skills, including customer service and leadership skills
  • Shows strong organization and project management skills

Education, Experience, and Licensing Requirements:

  • Meeting and event management or hospitality management degree a plus
  • 1-2 years experience in an event or catering environment, supervisory experience preferred

[Call to Action] End your event coordinator job description with a call to action that encourages interested applicants to fill out an online application or submit a resume and cover letter to a designated recruiter or hiring manager.

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