Texting Best Practices and Samples

Texting candidates gives you the opportunity to connect in a format that’s hard to miss. Why not put it to the test?

You might be a texting pro in your personal life, but when it comes to texting for recruiting purposes, we have a few tips you might want to keep in mind.

Take a look and then make sure to view our sample text messages below to help you engage candidates through every stage of the hiring process.

1. Make it personal

Always include the candidate’s first name in the text, and your name and company.

2. Consider your tone

Your text messages don’t have to be super formal, but follow you company’s established tone of voice when texting for consistency.

3. Be brief

Texting is not the format for pasting the entire job description or your company story. Shoot for 150 characters and link to more info like the job ad, career site, directions, etc.

4. Be responsive

When a candidate texts you back, make sure to respond quickly. Waiting days for a reply will only frustrate them. If you don’t have the time to respond fully, tell them you’ll get back to them soon.

5. Keep acronyms at bay

We all love them, but when you text a candidate about a job, clarity is key. Try to stay away from acronyms that could cause confusion. Your candidates will TY!

Sample Text Messages

New Candidates:

Hi first name, we’re hiring position name for our location name. Details: (link) Interested? -Jane (Recruiter @ company name)

Hi first name, we have a job that seems like a great match for you. Check it out! (link) Can we talk this week? -Jane (Recruiter @ company name)

Hi first name, we have an urgent need for a job title. Details: (link). Do you have time for a brief call today or tomorrow? -Jane (Recruiter @ company name)

Hi first name, we’re interviewing for a job title on date at time. Your skills seem like a good fit. Interested? -Jane (Recruiter @ company name)

Hello first name. I noticed you’re well versed in skill/ concentration and I have a wonderful opportunity you might be interested in. View the job details and let me know what you think. (link) -Jane (Recruiter @ company name)

Hi first name. I have an opportunity for a job title at company. If you, or anyone in your network would be interested, could you let me know? (link) -Jane (Recruiter @ company name)

Previous Candidates:

Hi first name, still thinking about working for company name? Current openings: (link). Happy to tell you more! -Jane (Recruiter @ company name)

Hi first name, I just wanted to keep you in the loop with some new job openings. I’d love to get you in here! Check out this one (link) -Jane (Recruiter @ company name)

Quick update, first name. Another job title position just opened up. This might be your “in” so let me know if you want to be considered: (link) -Jane (Recruiter @ company name)

Reach out to your internal team through text messages, too!

Hi first name, your company is hiring a job title. Want to throw your hat in the ring? -Jane in Recruiting

Hi first name, we have a new opening for a job title in your department. Any interest in moving up into that role? -Jane in Recruiting

Hi first name, I’m looking for someone to fill the job title role and I instantly thought of your team. Can you recommend anyone who might be looking to shake things up? -Jane in Recruiting

If you love working here, we bet your friends will too. Referrals earn money. Questions? -Jane in Recruiting

Need extra cash? Refer your friends to our current openings: (link) -Jane in Recruiting

Top talent knows top talent. We want your referrals! check out our openings: (link) -Jane in Recruiting

Want to work with your friends? You can! Refer-a-Friend today. View jobs here: (link) Questions? -Jane in Recruiting